Medical Records
POSITION SUMMARY:
To work as part of a team. Provides clerical support to the physicians and staff. Prepares charts for upcoming appointments for multiple providers. Processes records in the EMR
MAJOR DUTIES/CRITICAL TASKS
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Process records from the EMR into the correct patient chart and designated file within the chart
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Prepare paper records for scanning
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Scan/upload records into the EMR
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Review provider schedules to verify that all records have been processed within the chart, and to verify that the appointment type is correct
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Relabel procedures from Southwest Endoscopy, LTD (SWE)
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Process requests for records that are outside the scope of the copy service
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Answer phones and respond to voicemail/portal inquiries for records
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Schedule chart reviews
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Distribute paper faxes
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Aid staff and providers regarding medical records inquiries
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Retrieve records from clinical staff areas.
Chart Prep
MAJOR DUTIES/CRITICAL TASKS
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Review the schedule daily for provider/s
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Obtain and file records from multiple portals into the patient’s EMR.
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Request records from other provider offices/facilities via electronic fax through the EMR.
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Import patient information, procedures, and past medical/surgical history into the EMR.
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Process labs/imaging/reports according to medical records standards into the EMR.
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Call patients as needed to locate records or verify if orders were completed.
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Review schedules daily for changes and prep add-on appointments accordingly.
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Process Record of Care documents if needed.
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Import records from third-party applications (ELL-KAY) into EMR.
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Communicate with medical assistants and providers regarding information pending and/or missing from the EMR.
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Provide coverage for chart prep as needed .
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Confirm record sharing for new patients.
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CRNA chart prep-complete forms in Cognito, follow up on missing records and clearances as directed.
Required Education and Experience
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High school diploma or equivalent
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Training in medical terminology
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Proficiency with computers
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Familiarity with Athena and Centricity preferred
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Certification in healthcare/EHR field or 1 year experience in a healthcare setting